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How to upload images to an electronic lab notebook

The thing you’ll probably want to do  most often with images is insert them into a record you’re working on.    For example, here’s what one  user of the electronic lab notebook eCAT wants to do in eCAT — no doubt representative of lots of users:

“Every day, I take a few pictures, so I want to upload the images directly into my[eCAT] field journal.  I want it to have a paragraph of writing, then a few pictures for that day, then another paragraph, then more pictures, etc.  When I’m finished, I want to be able to print out my field journal with the pictures at the appropriate places, all as one document.”

So how do you get images into eCAT to do that?

1.  Images from the web

To insert an image from the web into an eCAT record, you go to the record, click edit, and then click on the ‘insert image’ icon in the eCAT record editor, which looks like this

The following box will popup:

To find the url of the image on the web, right click on the image, select ‘copy image location’, paste that into the ‘image url’ field in the popup box, and select ‘insert image’.  The image will be inserted into the eCAT record you are editing.

2.  Images from your files

If you want to insert an image from one of your files into an eCAT record, just go to the record you want to insert the image into, click edit, and then click in the location you want to insert the image.  Then click on the following button in the eCAT editor to find the file you want to insert:

The following box will popup:

Next, select an attachment store and a file, and click insert.  A link to the image file will be created at the location in the record you indicated, and when you save the edit you have made, a thumbnail of the image will appear at that location.

3.  Getting images into your files and ready for insertion into eCAT

If you want to insert an image from your files into eCAT, you first want to make sure it’s there in your files in a way that eCAT can see!  Here’s a quick primer on ways of getting images into your files.

Personal and Team Hosted versions

If you’re using a Personal or Team Hosted eCAT it’s  easy to get an image file into a place eCAT can see.  Take a look at this page, http://myecat.axiope.com/help.html?page=DesktopStore_Windows, and when you have your folder set up, just drop the files you want to work with in eCAT into the folder.

Install version

If you’re using an Install version, your IT or the person who runs your eCAT server should have already set up ‘attachment stores’.  These are places where you can put  image files that eCAT can see.

Your image files are now visible to eCAT.  To insert them into an eCAT record just follow the simple steps set out in Section 2 above.

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One Response to “How to upload images to an electronic lab notebook”

  1. […] you’ve grabbed your screenshots, you can insert them into a record in eCAT or import them from the dashboard or as a child record. 2 […]