ResearchSpace / End user
license agreement

ResearchSpace software products are proprietary software applications. Your use of ResearchSpace software is subject to the terms and conditions as outlined in this End User License Agreement.

The individual using this software represents and warrants that he or she has authority to enter into this agreement with ResearchSpace on behalf of the Licensee, that he or she has read the terms and conditions set out herein and that the Licensee accepts and agrees to be bound by this agreement. If the Licensee does not agree with the terms and conditions, the Licensee must not use or permit the use of the Product.

1. Definitions

Accessible Code means source code contained within the Product that is unprotected and accessible under this agreement.

Research Innovations means Research Innovations Limited (a company registered in Scotland of 24 Fountainhall Road, Edinburgh EH9 2 LW, Scotland, number SC237287).

Authorised Agent means an auxillary part of the Product responsible for executing processes on behalf of the Product. Authorised Agents can be run within the installation of the Product ("Local Agent") and/or run external to the installation of the Product ("Remote Agent").

Authorised Machine means a single installation of a copy of the Product on a single physical computer.

Authorised Server Node means a single installation of a copy of the Product within a J2EE application server on a single physical server, which is either stand alone or within a connected cluster.

Authorised Use means the defined number of copies or instances of the Product that may be used by Licensee, and where applicable, limited to the number of Authorised Users, the number of Authorised Server Nodes and/or the number of Authorised Machines, as designated in the Quote/Invoice issued by Research Innovations.

Authorised User means a person or user account who is Licensed to use the Product, regardless of whether that person is an employee, contractor, subcontractor, vendor, partner or customer of the Licensee.

Commencement Date means the date that Research Innovations processes payment of the License or Maintenance Fees from Licensee.

Embedded Software means third party software licensed by Research Innovations from a Licensor and embedded in the Product.

License means the right to use the Product as defined by Authorised Use.

Licensee means the individual or entity (inclusive of subsidiaries) that has licensed the Product under the terms and conditions of this agreement.

Licensor means the licensor of the Embedded Software.

OEM Distribution means distribution of the Product as either a bundled add-on to, or embedded component of, another application with such application being made available to its users as, but not limited to, an on-premises application, a hosted application, a Software-as-a-Service offering or a subscription service for which the distributor of the application receives a license fee or any form of direct or indirect compensation.

Product means the Research Innovations product defined in the Quote/Invoice delivered by Research Innovations to Licensee, and which may contain Embedded Software, including any updates provided under the terms of this agreement in accordance with Clause 5.

Protected Code means source code contained within the Product that is protected against access by Research Innovations and is not accessible under this agreement.

2. License Fee

A one-time fee paid by Licensee to Research Innovations, as designated by Product, in consideration for the Authorized Use of the Product. License fee is non-refundable and payable upon acceptance of the terms and conditions set out herein.

3. Grant of License

Subject to the terms of this agreement, including limitations defined by the License, Research Innovations grants to Licensee, and Licensee accepts from Research Innovations, a perpetual, worldwide, non-exclusive, non-transferable, non-sublicensable License to use the Product as defined by Authorised Use.

4. No Warranty

Save as provided in clauses 13 and 14 below, the Product is provided on an "as is" and "as available" basis without warranty, express or implied, of any kind or nature, including, but not limited to, any warranties of performance or merchantability or fitness for a particular purpose, including without limitation that Research Innovations does not warranty that the Product will be error-free, complete, or correct. Research Innovations provides evaluation copies of the Product so that customers can assess the Product.

5. Research Innovations's Obligations

Upon receipt of Licensee Fee from Licensee, Research Innovations will (a) supply the Licensee with the Product via electronic download; and (b) provide Software Maintenance as defined in Section 6, for a period of twelve (12) months from the Commencement Date (the "Initial Maintenance Period").

6. Software Maintenance

Software Maintenance includes Research Innovations's provisioning to Licensee Product updates and/or enhancements made generally available to customers from time to time, and online technical support (and where applicable, phone support) to one Licensee-designated technical contact for the sole purpose of addressing technical issues relating to the use of the Product (excluding any form of on-site visits by Research Innovations personnel or contractors). The Initial Maintenance Period may be renewed for additional twelve (12) month periods ("Renewal Period") at the then-current rate for Software Maintenance. Subsequent Renewal Periods commence upon the expiration of the prior Software Maintenance regardless of when it is purchased.

7. Licensee Obligations

The Licensee must at all times: (a) ensure that only an Authorised User may use the Product and only for Authorised Use in accordance with the terms and conditions of this agreement; (b) install, within forty-five (45) calendar days, those updates and enhancements specifically provided by Research Innovations to avoid or mitigate claims addressed by Clauses 13 or 14 below; (c) advise Research Innovations in writing within thirty (30) calendar days if the Licensee becomes aware of any unauthorised use or distribution of the Product by any person; and (d) with respect to any use of the Product, include an attribution to Research Innovations to be included on all user interfaces in the following format: "Powered by Research Innovations", which must in every case include a hyperlink to, and which must be in the same format as delivered in the Product.

8. Unauthorised Use or Distribution

Licensee may not, whether through deliberate or negligent act or act of omission: (a) distribute or cause the distribution of the Product to any third party other than an Authorised User; or (b) directly access or use any Embedded Software independently of the Product. Licensee is required to report its discovery of any such violations to Research Innovations, in writing within thirty (30) calendar days. Any such violations will entitle Research Innovations and/or its Licensors to, in addition to any other right or claim that Research Innovations or Licensor may have against Licensee, retroactively charge the Licensee, in addition to any other fees payable by the Licensee under this agreement, a fee calculated based on the number of prohibited distributions times the respective list prices that Research Innovations and/or the Licensor charges for the Product or Embedded Software respectively.

9. Investigation of Unauthorised Use and Distribution

If Research Innovations reasonably suspects that the Product has been distributed to or obtained by any person or party without Research Innovations's prior written consent, or that Embedded Software is being accessed or used independently of the Product, Research Innovations has the right to request from the Licensee an unqualified certificate executed by the Licensee's auditor at the Licensee's cost for the purpose of verifying compliance with Authorised Use of the Product or Embedded Software. In the event of such requests, which shall be made no more frequently than once per calendar year, Research Innovations will provide at least thirty (30) calendar days written notice.

10. Licensee's Restrictions

Licensee must not, without the prior written consent of Research Innovations, which may be withheld and which may include certain conditions: (a) decompile, reverse engineer, disassemble, modify, adapt, create derivative works from, or otherwise attempt to derive, the Protected Code; (b) sell, sublicense, redistribute, reproduce, transmit, circulate, disseminate, translate or reduce to or from any electronic medium or machine readable form the Product or any data/information provided to the Licensee through the Product to a person (except that nothing in this paragraph (b) is intended to prevent an Authorised Person undertaking Authorised Use); (c) vary or amend the Authorised Use without Research Innovations's prior written approval; (d) publish, promote, broadcast, circulate or refer publicly to the Research Innovations name, trade name, trademark, service mark or logo, without the prior written consent of Research Innovations; (e) commit any act or omission the likely result of which is that Research Innovations's reputation will be brought into disrepute or which act or omission could reasonably be expected to have or does have a material and adverse effect on Research Innovations's interests. For avoidance of doubt, and subject to the terms and conditions contained herein, Licensee is permitted to modify the Accessible Code to develop bug fixes, customizations, or additional features, solely for the purpose of using the Product as defined in, and during the term of, this Agreement. Under no circumstance may Licensee distribute the Product via OEM Distribution without entering into a separate OEM Distribution Agreement with Research Innovations. Licensee shall also not copy or embed elements of the Accessible Code into other applications. In addition, the Product includes license protection mechanisms that are designed to manage and protect the intellectual property rights of Research Innovations. Licensee must not modify or alter those features to try to defeat the Product use rules that the license protection mechanisms are designed to enforce.

11. Term

The term of this agreement begins on the Commencement Date and will continue in full force and effect until terminated in accordance with Clause 12.

12. Termination

This agreement may be terminated by either party if the other party commits a material breach. Either party will have thirty (30) calendar days following receipt of written notice to remedy any material breaches. Immediately upon termination, any Accessible Code in possession, custody or control of Licensee must be destroyed and written confirmation of such destruction provided to Research Innovations. Clauses 1, 2, 4, 8, 10, 13, 15, 18, and 19 shall survive any termination of this agreement.

13. Infringement Indemnification

(a) Research Innovations will defend or settle, at its expense, any action brought against Licensee based upon the claim that the Product, if used within the scope of the License granted under this agreement, directly infringe a registered United States, European Union or Commonwealth patent or copyright; provided, however, that: (i) Licensee shall notify Research Innovations promptly in writing of any such claim; (ii) Licensee shall not enter into any settlement or compromise any claim without Research Innovations's prior written consent; (iii) Research Innovations shall have sole control of any such action and settlement negotiations; and (iv) Licensee shall provide Research Innovations with information and assistance, at Research Innovations's request and expense, necessary to settle or defend such claim. Research Innovations agrees to pay all damages and costs finally awarded against Licensee attributable to such claim. The foregoing states the sole liability of Research Innovations and the exclusive remedy of Licensee for any infringement of intellectual property rights by the Product or any other items provided by Research Innovations hereunder.

(b) If the Product becomes, or in the opinion of Research Innovations may become, the subject of a claim of infringement of any third party right, Research Innovations may, at its option and in its discretion: (i) procure for Licensee the right to use the Product free of any liability; (ii) replace or modify the Product to make it non-infringing; or (iii) refund any license fees related to this Product paid by Licensee.

(c) Licensee will defend or settle, at its expense, any action brought against Research Innovations based upon the claim that any modifications to the Product or combination of the Product with products infringes or violates any third party right; provided, however, that: (i) Research Innovations shall notify Licensee promptly in writing of any such claim; (ii) Research Innovations shall not enter into any settlement or compromise any such claim without Licensee's prior written consent; (iii) Licensee shall have sole control of any such action and settlement negotiations; and (iv) Research Innovations shall provide Licensee with information and assistance, at Licensee's request and expense, necessary to settle or defend such claim. Licensee agrees to pay all damages and costs finally awarded against Research Innovations attributable to such claim.

(d) Notwithstanding Subsection (a) above, Research Innovations assumes no liability hereunder for, and shall have no obligation to defend Licensee or to pay costs, damages or attorney's fees for, any claim based upon any modifications to any of the Product not approved by Research Innovations or combination of any of the Product with products not approved by Research Innovations.

14. Limitation of Liability

Except for the indemnification obligations of Clause 13 or breach of Clauses 2, 8 or 10, neither party will be liable to any person for any loss, damage, cost, expense or other claim (including consequential, direct, indirect, special, punitive or other damages and loss of data or profits) in relation to the Product including, without limitation: (a) any use or reliance on a Product by the person (including the form and content of errors in and/or omissions from any information contained in a Product); (b) any delay, interruption or other failure in the provision of the Product; or (c) any change in the form or content of the Product. In no event will Research Innovations's and Licensors' aggregate liability under any claims arising out of this agreement exceed the fees paid by Licensee under this agreement. Except for each party's indemnification obligations or breach of Clauses 2, 8 or 10, neither party will be liable for lost profits or for special, indirect, incidental or consequential damages, regardless of the form of action, even if such party is advised of the possibility of such damages. The foregoing liability limitations shall apply to the maximum extent allowed by applicable law. To the extent the foregoing liability limitations or the warranty disclaimers of Clause 4 are not allowed by applicable law, then the liability of Research Innovations, and the remedy of Licensee, shall be limited to: (i) the re-supply of any defective Product; or (ii) the refund of any license fees paid by Licensee for such defective Product.

15. Intellectual Property

The Licensee acknowledges that the Product and all intellectual property rights in relation to the Product are the property of Research Innovations or the Licensors and Research Innovations is entitled to take whatever action it may decide in order to protect its intellectual property rights in the Product. Research Innovations and the Licensee agree to maintain each other's confidential information in strict confidence. The parties agree to not reveal each other's confidential information to any third party or to use each other's confidential information for any reason other than to exercise rights or obligations clearly contemplated by this Agreement.

16. Publicity Rights

The Licensee grants Research Innovations the right to include the Licensee as a customer in Product promotional material. Licensee can deny Research Innovations this right at any time by submitting a written request via email to, requesting to be excluded from Product promotional material. Requests made after purchasing may take thirty (30) calendar days to process.

17. No Assignment or Amendment

Licensee may assign this agreement to: (i) succeeding parties in the case of a merger, acquisition or change of control; or (ii) if Licensee is a supplier to a government agency; provided, however, that in each case, (a) Research Innovations is notified in writing within ninety (90) days of such assignment, (b) the assignee agrees to be bound by the terms and conditions contained in this agreement and (c) upon such assignment the assignee makes no further use of the software licensed under this agreement . Research Innovations may assign its rights and obligation under this agreement without consent of Licensee. Any permitted assignee shall be bound by the terms and conditions of this Agreement.

18. Tax

Payments made by the Licensee under this agreement exclude any taxes or duties payable in respect of the goods or services supplied in the jurisdiction where the payment is made or received. To the extent that any such taxes or duties are payable by Research Innovations, the Licensee must pay to Research Innovations the amount of such taxes or duties in addition to the license fee under this agreement unless Licensee is exempt from paying such taxes or duties at the time such taxes or duties are levied or assessed. Research Innovations will provide the Licensee with documents requested by Licensee necessary to enable the Licensee to obtain a tax or duty refund or credit.

19. Governing Law

This agreement is governed by the laws of Scotland, and the parties irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of Scotland.

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