What is an electronic lab notebook?

Posted by Rory on July 6th, 2010 @ 9:30 pm

Welcome to the electronic lab notebook blog.  This will be a space for discussing electronic lab notebooks from every angle:  what benefits do they bring? how do they compare with alternatives? what kinds of features do they have and should they have? what issues do people face in using them?  how can you get the most out of them?

In this first post I’m going to start at the beginning:  what is an electronic lab notebook?

Wikipedia defines electronic lab notebook as “a software program designed to replace paper lab notebooks“.  That could be just about anything — beauty is in the eyes of the beholder!   I’ll take a look in a second at who the relevant beholders are and what each of them thinks, but taking wikipedia as the starting point it’s  fair to say first that all of them are looking to move away from this:

Postdocs and graduate students

So who are the relevant beholders?  They can be divided into two categories.  The first is people looking for an electronic note taking device for themselves.  They tend to be interested in convenience and simplicity.  Something which is easy to use and also helps them get organized.     But many postdocs and grad students want something which also provides  support for research.  Here is one description of the ‘dream app’ over on an Apple forum about electronic lab notebooks:

  • easy copy-pasting/drag ‘n drop
  • ability to re-open the files
  • metadata and search (tags, keywords, …)
  • possiblity to link to older notes and graphs
  • store PDF (or TIFF) representation of external files along with the original file: preview files without their originating application
  • automated backup mechanism
  • encryption on disk

The thread following that post contains a good discussion of the varieties of things people want in an electronic lab notebook for their own use, examples of what they have tried, what they like and dislike, and the limitations of the available tools.

PIs

The second category of people looking for an electronic lab notebook want a collaborative tool rather than one aimed at individuals.  They tend to be PIs, or in some cases others in the lab who’ve been asked by the PI to identify a suitable tool. Like those looking for an individual tool, PIs want something which is simple to use and easy to learn.  But beyond that their needs diverge from that of individual scientists. Professor Mike Shipston of the University of Edinburgh provides a good summary of the kinds of challenges that drive PIs to look at adopting an electronic lab notebook:

“We generate a wide variety of types of data sets, for example data from molecular analysis, quantitative analysis, for example quantitative RTPCR, gene cloning, through to electrophysiological analysis, for example from confocal images and total internal reflective microscopy right up to behaviorial assays in animals.  So its really about coordinating those types of data sets that fit together, keeping them contained within projects, because the data sets are derived from different people within the lab.  Also we have a very big extended network both in the UK and across Europe and the US.  It’s about keeping that information together. We have a large number of people coming in and out of the lab, the challenge is keeping track of that data and integrating it in with data from existing projects.”

Well that’s it for this first post — I realize I haven’t yet provided an answer to the question of what an electronic lab notebook is!  The next post is going to look at the tool that has been most widely adopted by labs looking for a collaborative tool, wikis.  I’ll discuss the strengths and limitations of wikis and whether they do – or should – qualify as electronic lab notebooks.  And don’t worry, I promise to come back with a specific answer to the question of what an electronic lab notebook is.